Admin & Operations Coordinator

Job Purpose/Key Responsibilities The Admin & Operations Coordinator provides essential administrative and coordination support to the operations and facilities management teams. This role ensures smooth execution of permit-to work processes, quotation follow-ups, work coordination, and acts as backup support for the helpdesk function to maintain service continuity. Work Arrangement 44-hour work week. Additional hours or weekend support may be required during operational needs or critical works. Key Responsibilities A) Permit-to-Work (PTW) Coordination Prepare, submit, track, and close Permit-to-Work (PTW) applications for maintenance, project, and vendor works. Coordinate with site teams, managing agents, clients, and contractors to ensure PTW compliance. Maintain accurate PTW records, approvals, and supporting documentation. B) Quotation & Work Execution Coordination Assist in the preparation, tracking, and follow-up of quotations with vendors and internal teams. Coordinate work sched...