Job Description
Administrative Associate (Architecture)Key Responsibilities
+ Provide day-to-day administrative support to leadership and project teams
+ Manage calendars, meetings, and communications across multiple stakeholders
+ Prepare polished, client-ready documents, reports, and presentations
+ Support proposals and RFPs by assembling materials and tracking deadlines
+ Maintain organized project files, records, and office systems
+ Coordinate travel arrangements, office operations, and team events
+ Assist with invoicing, expense tracking, and basic bookkeeping tasks
+ Collaborate with marketing and project teams as the role evolves
Qualifications
+ 2–5+ years of administrative experience required
+ (AEC, architecture, engineering, construction, or professional services experience preferred)
+ Strong organizational and multitasking abilities
+ Experience managing calendars and co...
+ Provide day-to-day administrative support to leadership and project teams
+ Manage calendars, meetings, and communications across multiple stakeholders
+ Prepare polished, client-ready documents, reports, and presentations
+ Support proposals and RFPs by assembling materials and tracking deadlines
+ Maintain organized project files, records, and office systems
+ Coordinate travel arrangements, office operations, and team events
+ Assist with invoicing, expense tracking, and basic bookkeeping tasks
+ Collaborate with marketing and project teams as the role evolves
Qualifications
+ 2–5+ years of administrative experience required
+ (AEC, architecture, engineering, construction, or professional services experience preferred)
+ Strong organizational and multitasking abilities
+ Experience managing calendars and co...