Job Description
Position Summary:
The Administrative Officer ensures smooth and secure day-to-day operations, focusing on facility
management, governance meetings, building maintenance, security, housekeeping, and grounds
upkeep. This role is central to supporting the Director and facilitating effective Council and
committee functions.
Key Responsibilities:
I. Governance & Meetings Management
• General Body / Council / Sub-Committee Meetings: Organize and coordinate notices, agendas,
minutes, quorum verification, attendance, hospitality, and dispatch of finalized minutes and follow-
ups.
• Work closely with Director for confidential supplementary agendas. Prepare and confirm member
attendance ahead of all meetings.
II. Facilities, Building & Garden Maintenance
• Supervise building upkeep: civil, electrical, plumbing, fire safety systems, etc. Schedule preventive
maintenance and respond to repairs—internally or via vendors
• Oversee ho...
The Administrative Officer ensures smooth and secure day-to-day operations, focusing on facility
management, governance meetings, building maintenance, security, housekeeping, and grounds
upkeep. This role is central to supporting the Director and facilitating effective Council and
committee functions.
Key Responsibilities:
I. Governance & Meetings Management
• General Body / Council / Sub-Committee Meetings: Organize and coordinate notices, agendas,
minutes, quorum verification, attendance, hospitality, and dispatch of finalized minutes and follow-
ups.
• Work closely with Director for confidential supplementary agendas. Prepare and confirm member
attendance ahead of all meetings.
II. Facilities, Building & Garden Maintenance
• Supervise building upkeep: civil, electrical, plumbing, fire safety systems, etc. Schedule preventive
maintenance and respond to repairs—internally or via vendors
• Oversee ho...