Job Description
1. COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES
- Prepares and issues notices of meetings.
- Prepares the agenda and supporting documentation for meetings.
- Prepares the minutes and action lists of the Council and sub-committees.
- Plans the annual calendar for meetings.
- Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects.
- Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making.
- Ensures attendance at meetings is recorded.
- Ensures all logistical arrangements for meetings are properly made.
- Records minutes and ensures effective administration of meetings.
- Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information.
- Draft documents as required by the Council and sub-committees.
- Tracks the execution of Coun...