Job Description
JOB PURPOSE
Oversees GII's operational backbone - secretariat coordination, meeting cadence, documentation discipline, scheduling and stakeholder follow-ups. The senior operations role in the cluster, supervising the Programme Secretariat & Admin Exec.
DUTIES AND RESPONSIBILITIES
- Manage GII's day-to-day operational coordination across 10 workstreams and the meeting cadence (weekly, bi-weekly, monthly, quarterly).
- Own preparation of meeting agendas, minutes, action logs and decision records for ministry, partner, Steering Committee and internal sessions.
- Track follow-ups after every meeting - ministries, agencies, partners, internal teams; ensure no action item remains pending without an owner and date.
- Draft official letters, memos, emails and coordination notes; maintain the GII document repository, version control and audit-ready filing.
- Coordinate scheduling across ministry meetings, partner interviews, ...