Job Description
REPORTS TO: CEO and SVP
SUMMARY:
This position is responsible for a variety of administrative and clerical duties, performing and coordinating office administrative duties, and storing, retrieving, and integrating information for the support to the CEO and SVP.
ESSENTIAL FUNCTIONS:
- Manage incoming correspondence, including telephone call screening, occasional email management
- Clerical support to CEO and SVP (Organize and maintain paper and electronic files).
- Dictaphone transcription for SVP.
- Travel arrangements for the CEO and SVP (both Domestic and international flights and hotels, transportation) incl. itinerary/meeting coordination and planning.
- Heavy contact management in CRM database (PipelinerCRM).
- Planning and scheduling internal meetings, external conference calls, and web based presentations.
- Follow up on conferences and trade show leads created by SVP (mailings, databank up...