Job Description
Responsibilities
- Diary management
- Manage and coordinate the diaries of 2-3 Partners
- Judgment in scheduling of meetings – determine purpose, minimum time required, best time zones for international virtual meetings
- Schedule external and internal appointments / meetings, conference calls, sametime meetings and videoconferences
- In-box management: screen emails, respond and/or action as necessary
- Act as knowledge resource in use of Lotus Notes management and firm sponsored technology devices
- Email management / coverage for other clients upon request (eg short-term absences / peak periods)
- Prepare action list of action items and issues, referring to relevant team member when appropriate
- Timesheets and expenses
- Prepare expense claims, adhering to Accounts Payable deadlines to eliminate late fees
- Prepare timesheets on a weekly basis for self and/or d...