Job Description
Job Summary:
The Executive / Office Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role includes a variety of tasks such as managing correspondence, scheduling meetings, supporting bookkeeping, and assisting with various administrative projects.
Key Responsibilities:
- Answer and direct phone calls, take messages, and respond to inquiries.
- Greet visitors and provide assistance as needed.
- Coordinate and schedule meetings, calendar invites, and Zoom calls across time zones.
- Schedule and coordinate appointments and travel arrangements.
- Support accounting and bookkeeping by updating and maintaining files in a filing system, both online and offline.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Provide general support to visitors and staff. ...