Job Description
Job Purpose
To manage FM documentation, licences and contract archiving and to support governance, reporting and financial administration for FM services.
Key Responsibilities
- Manage documentation related to business licences, official company stamps, ensuring proper storage, control, usage records and timely updates to Legal.
- Maintain the contract registration book and archive of original contracts; coordinate yearly documentation “spring cleaning” and off‑site storage.
- Prepare monthly FM reports (KPIs, work orders, cleaning/pest reports, incidents, soft‑services usage) based on data from FM team and systems.
- Support FM Manager in preparing materials and minutes for governance/steering meetings.
- Assist with FM financial administration (tracking POs, invoices, quotations, simple reconciliations) according to internal processes.
- Maintain orderly electronic and physical FM files to support audits, inspection...