Job Description
Responsibilities
- Answer telephone, screen and direct calls, take and relay messages to relevant personnel & provide information to callers
- Update of contact details and send to relevant personnel
- Greeting of visitors entering the organization & direct the visitors to correct destination
- Deal with queries from the public and customers
- Ensure knowledge of staff movements in and out of organization
- Monitor visitor access and maintain security awareness
- Prepare correspondence and documents & receive and sort mail and deliveries
- Schedule & maintain appointment diary either manually or electronically
- Ensure the tidiness and maintain of the reception area at all times
- Control and maintain inventory relevant to reception area, office, pantry, HSE (e.g. PPE) etc.
- Monitor, maintain & order office equipment e.g. computer equipment, stationery, printing, brochures, grocery & toiletr...